Deposits settled manually
Core charges live in spreadsheets, and return deadlines depend on an operator’s memory.
ERP for battery, EV module and energy storage circulation
ERP that controls battery circulation - not only sales
OVIS manages deposits, returns, refurbishment, logistics and the full history of batteries, EV modules and energy storage systems in one platform. It is built for companies where an asset does not disappear after a sale - it comes back, goes through diagnostics, repair or refurbishment and works for profit again.
- Deposit and core charge control The system tracks return deadlines and amounts to be settled.
- QR tracking for modules Each battery has its own circulation, testing and refurbishment history.
- Route and return planning A driver route connects delivery, pickup and return status.
Problem
Your ERP does not see what really happens to the battery
Most ERP systems were designed for a simple model: buy, sell, close the transaction. In battery refurbishment, EV modules and energy storage, reality is different. The battery comes back. The deposit must be settled. A used module has to move through stock, diagnostics, repair, refurbishment, quality control and reuse. Routes, drivers, pickups, returns and B2B customers all add another operational layer.
No certainty about what came back
A module comes back without a clear link to the customer, order and deposit.
Batteries without history
Stock shows quantity, but not previous customers, repairs, tests or rotations.
Routes outside the system
Drivers, pickups and missing returns are controlled by phone.
Scattered documents
Emails, invoices and notes do not create one operational history.
Inventory without context
A quantity on hand does not say whether a battery is ready, with a customer, under repair or in refurbishment.
Solution
OVIS was built exactly for this process
OVIS is not a generic ERP forced into a niche. It is designed around a closed-loop process: sale, deposit, return, diagnostics, repair, refurbishment and reuse of a battery or module. The company does not have to adapt its work to the system - the system mirrors the real operational process.
Deposits and core charges
The system tracks who should return a battery or module, when it is due and how the deposit should be settled.
Modules with history
Every battery, EV module or energy storage unit can have its own QR code and a history of customers, repairs, returns and subsequent uses.
Logistics and routes
Route planning, stop handling, visit control and linking delivery with return.
Workflow automation
Less manual data entry, fewer calls, less document and communication chaos.
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Process
The full battery lifecycle in one system
01
Battery or module release
A battery, EV module or energy storage unit goes to the customer, while the system records the transaction, documents and deposit.
02
Deposit / core charge
OVIS knows which module should come back, from whom and by what deadline.
03
Delivery and pickup
The stop is added to the driver route, and the system tracks execution.
04
Used module return
A QR code or order number quickly links the return to the customer.
05
Repair or refurbishment
The module enters diagnostics, repair, testing and preparation for reuse.
06
Back into circulation
The same energy asset returns to circulation, with its full history preserved.
This is not standard inventory sales. It is control over an asset that can generate revenue many times.
QR tracking
Every battery has its own identity
In OVIS, a battery, EV module or energy storage unit is not an anonymous inventory item. It can have its own QR code physically attached to the housing or label. The system knows where the asset has been, who received it, when it came back, how many times it was repaired or refurbished and what its current operational value is.
OVIS can automatically prepare a label for thermal printing at a warehouse, service or shipping station.
Instead of asking “where is this module?”, you check its history in the system.
EV moduleEV-BAT-2041
In refurbishment
- Issued to customer
- At customer site
- Picked up
- In diagnostics
- Ready for reuse
Route A6 stops / 3 returns
Route B4 stops / 1 missing return
Route C8 stops / complete
Logistics
Logistics that settles itself
OVIS connects orders, returns and the driver route into one process. The operator plans the route, the system shows stops on the map, the driver completes the trip, and after return the company knows which stops were served, where a return was collected and where the customer needs another visit.
Route planningBuild routes on the map, assign battery pickup points and logistics assets.
Execution monitoringCheck which stops have been visited.
Return settlementA missing return does not disappear in a phone call - it stays in the system.
Data for teamsEvery team sees the same status.
KSeF, documents and labels
KSeF-compliant accounting documents + automatic transport documents and logistics labels
OVIS connects accounting and logistics processes in one coherent system. It supports KSeF-compliant accounting documents and automatically generates transport documents and logistics labels based on the same data.
As a result, all information - from invoice to shipment - is consistent, current and available in one place.
KSeF-compliant accounting documents
OVIS works with invoicing systems and supports accounting documents compliant with KSeF, the Polish National e-Invoicing System. Sales, customer and asset data stay consistent with accounting records, removing mismatches and manual retyping.
- support for KSeF-compliant invoices, for example through invoicing system integration
- data consistency between ERP and accounting documents
- linking the invoice with the order, battery, module and logistics
- support for corrections and different document types, including intra-EU supply documents
Accounting and operations work on the same data - without gaps or errors.
Automatically generated transport documents
Using the same data that feeds accounting documents, OVIS generates logistics documents such as release notes, waybills and other transport documentation.
- the document is created automatically when the order is prepared
- it contains customer, address, battery, module and energy storage data
- it is linked to a specific logistics operation
- it can be printed immediately
Transport documents are not separate from the system - they are its natural extension.
Label stations and thermal printers
OVIS supports multiple label stations equipped with thermal printers. Each station can handle a different stage: picking, shipping or return intake.
- the operator selects an order or scans a module
- the system generates the label automatically
- printing starts immediately
- labels support shipping, returns, modules, energy storage units and the refurbishment process
The label is created where the operation actually happens - without retyping data.
QR code labels
Labels generated by OVIS include QR codes that quickly connect a battery or module with the system. Scanning the code gives instant access to the asset history, order, customer and status.
- elimination of identification errors
- faster warehouse work
- full consistency between physical and system data
The physical battery, module or energy storage unit and its system data stay connected throughout the lifecycle.
One coherent process
KSeF, transport documents, labels and prints work on the same data
- 01data flows into the KSeF accounting document
- 02the transport document is created from the same data
- 03the logistics label is generated
- 04printing happens immediately
OVIS connects accounting, logistics and physical handling of batteries, EV modules and energy storage systems into one coherent automated process.
No manual retyping. No data mismatches. No extra systems.
Automation
Less manual work. More control.
OVIS organizes operations that usually get lost in emails, spreadsheets and phone calls. The system can support automatic messages, return lists, weekly settlements, order statuses and customer document links.
Automatic return lists
Weekly customer settlements
Message and quote templates
Email, invoice and order linking
Alerts for missing returns
Warehouse-ready data
Integrations
OVIS connects with the tools you already use
The system can work with invoicing, maps, fleet location, email, VAT validation and other parts of the company’s ecosystem.
Invoices / sales documents
Google Maps / route planning
Logistics fleet / monitoring
IMAP / email analysis
VIES / VAT validation
API / custom integrations
Benefits
What the company actually gains
Control
You know where the battery or module is, who should return it and what its status is.
Money
Better energy asset rotation means fewer losses, fewer missing modules and smoother deposit settlement.
Time
Less manual checking, fewer calls and less data retyping between systems.
Scaling
The company can handle more orders, returns and routes without proportionally increasing chaos.
1 system
100% battery history
QR tracking
B2B ready
Who it is for
For companies where the battery comes back
OVIS fits companies working with battery circulation, EV modules, energy storage systems, deposits, returns, repair and refurbishment.
- battery and EV module refurbishment
- energy banks and energy storage systems
- companies using a core charge for returned modules
- warehouses for used, repaired and refurbished batteries
- B2B sales
- pickup and delivery logistics
- companies that want to control returns and energy asset rotation
Demo
See how OVIS can organize your process
If your company loses time manually settling returns, looking for batteries or modules, checking deposits and controlling routes outside the system, OVIS was built for exactly this kind of work.